Terms & Conditions

Payments

Workshop prices are quoted in USD unless otherwise specified. A $500.00 deposit is required to hold your reservation. Final payment is due 60 days prior to the program start date. If the balance remains unpaid, Red Van Studio Inc. reserves the right to treat the reservation as cancelled and to retain the deposit.  Deposits and final payments can be made by credit card payments via PayPal or electronic bank transfer.  For reservations made fewer than 60 days before the tour begin date, full payment is required at the time of reservation.

Cancellation Policy

All cancellations must be made in writing to Red Van Studio Inc. and will become effective upon receipt. Cancellations made more than 60 days before the tour begins will result in a refund of your payment less the deposit. Cancellations made fewer than 60 days but more than 30 days before the workshop begins will result in a refund of your payment less 50% of the workshop fee.  Cancellations made fewer than 30 days before the trip begins result in no refund of workshop costs paid. Upon request, we may be able to transfer all, or a portion of all, payments made to another workshop.

Red Van Studio Inc. reserves the right to cancel any workshop prior to departure for any reason, including insufficient number of participants (minimum 2 participants) or to change itineraries and/or substitute services of equal or greater quality without prior notice. If Red Van Studio Inc. cancels the tour, participants will receive a full refund of money paid to Red Van Studio Inc.  Red Van Studio Inc. is not responsible for any costs, including airfare or other personal expenses, incurred by participants as a result of such changes.

Refunds

No refunds are issued in the event that the participant fails to participate in any part(s) of the workshop.  There will be no refunds in the event you arrive for the program late or leave early. No refunds will be given for unused hotel rooms, meals, transports, or entrance fees for any reason whatsoever.

Travel Insurance

The purchase of medical insurance, valid for the workshop location, is strongly recommended.  Emergency transport, medical or hospitalization costs resulting from illness or accident during the trip are the responsibility of the person receiving such care.

The purchase of travel insurance is also strongly recommended. Travel insurance offers coverage for unforeseen events such as trip cancellation, trip interruption, trip delay, medical expenses while traveling, emergency medical transportation, baggage loss, damage or delay.

If you choose not to purchase travel insurance, you must indicate that decision when you submit the reservation and deposit form. In declining the purchase of travel insurance, you acknowledge that you understand and accept the risks attendant to traveling without travel insurance and that you have chosen not to acquire it. Red Van Studio Inc. cannot be held liable or responsible for any issues arising from not having travel insurance should you decide not to purchase it.

Workshop Conditions and Accommodations

Workshop prices given are per person and based on double occupancy. A single supplement may apply for one person occupying a double room.

Travel Documents

Each participant is responsible for obtaining and carrying a valid passport and for obtaining the appropriate visa(s) and any other required documentation for travel to the workshop location. Passports should be valid for at least six months beyond the conclusion of your trip. Please note that obtaining a visa can take up to six weeks prior to your departure.

Dietary Restrictions

Red Van Studio Inc. and its representatives and affiliates are not liable for any allergic reactions you may have while attending a workshop. We often arrange lunches or dinners at restaurants or hotels, and it is your responsibility to inform us and the staff of the hotel or restaurant of any dietary restrictions or allergies that may affect you.

Health Issues

Be aware that access to accommodations, transportation, restaurants, and other sites we go to may differ from that of your home country. Handicap accessibility is not guaranteed. Many hotels are small, converted older buildings and may not have an elevator.  Public sites may not be handicap-accessible.

Workshop participation requires a minimum level of physical stamina, such as being able to walk uphill or climb stairs. We request that each participant discuss with us any medical or physical restrictions she/he may have. Check your medical coverage to determine if you are covered while traveling away from home.

By making payment, you certify that to the best of your knowledge you are in sufficiently good health to participate in Red Van Studio workshops and that any special medical or physical conditions or dietary demands that could affect your participation in our workshops have been fully disclosed to Red Van Studio Inc.

You understand that health care facilities and services abroad may differ from those to which you are accustomed, and may be insufficient for treatment of your health conditions. Be sure to take with you an adequate supply of all necessary medications when traveling abroad.

Red Van Studio Inc. cannot guarantee the availability of special accommodations or handicap accessibility on any of our photography workshops. Contact us to discuss any condition that may affect your travel or that of other workshop participants.

Red Van Studio Inc. reserves the right to refuse or dismiss any participant whose health or actions in the sole judgment of Red Van Studio Inc. may hinder or disrupt the workshop.

Acknowledgement of Risks and Hazards

Our photography workshop will take you to potentially dangerous situations. There will be rough terrain, slopes, tripping hazards, and wildlife hazards. You are responsible for your safety and well-being and to know your own limits when it comes to walking, climbing, and exploring.

Right to Distribute Media

You agree to grant Red Van Studio Inc. an irrevocable royalty-free worldwide license to use photos and videos taken during worksops in which you may appear. Red Van Studio has the right to reproduce, distribute, broadcast, exhibit, edit, digitize or in any other way use the Material by any means and in any form of media, whether existing now or created later, without restriction worldwide, by incorporating the Material into its website, catalogues, books, brochures, magazines or any other publications, or any informational, commercial, promotional or advertising material (henceforth known collectively as the “Works”). You agree that the company is and shall be the exclusive owner of all title, rights and interest in the Material and the Works, including copyright thereof.

Disclaimers, Waiver and Release of Liability

Each individual workshop participant agrees that Red Van Studio Inc. and its representatives shall not be liable for any injury, damage, loss, accident, delay or irregularity, liability or expense to person or property due to any act of default of hotel, transportation carrier, restaurant supplier or other contractor providing services to Red Van Studio Inc. and its participants.

Red Van Studio Inc. and its representatives shall not be responsible for any expense or liability due to civil unrest, labor disputes, war or threat of war, acts of terrorism, government restrictions, weather, theft, fire or illness, or any other cause beyond their control.

Red Van Studio Inc. and its representatives reserve the right to accept or refuse any person as a participant of an Red Van Studio Inc. Photography Workshop.

Red Van Studio Inc. and its representatives reserve the right to cancel any workshop prior to departure for any reason, including insufficient number of participants, or to change itineraries and/or substitute services of equal or greater quality without prior notice.

Red Van Studio Inc. coordinates workshops that involve potentially dangerous situations. Participants may be in areas where there are many potential hazards such as but not limited to slips, trips, and falls. There is also potential for locations that can be hazardous like farms, wineries, caves, and factories, city streets, and mountain areas to name a few. Some of these venues contain wild animals such as but not limited to horses, cattle, sheep, chickens, pigs, goats and bees. These animals can be dangerous. Butting, charging, spitting and biting are all possible. These animals can be unpredictable and can cause bodily harm or even death. You may also encounter insects or bugs that you may be allergic to that can cause respiratory problems, stings, swelling and even death.

As a participant on this workshop, you acknowledge that you are taking certain risks and you are voluntarily taking these risks and that you will hold harmless the officers, partners, directors, employees, volunteers, agents, assigns and affiliated organizations. You are responsible for your own safety. If you are uncertain about any activity, you may withdraw from that activity and wait in the safety of the secured venue or vehicle.

We are not responsible for your personal property and safety. Please keep a close watch over your possessions. You are responsible for your personal possessions.

You understand and agree that Red Van Studio Inc. provides photography and workshop activities, and that these activities carry inherent risks. By participating in these activities arranged by Red Van Studio Inc., partners or agents, you agree to the following:

  1. Your participation in the workshop activities carries risks and may pose hazards and dangers.
  2. These risks and hazards may result from the actions and/or negligence of Red Van Studio Inc., partners, or agents. The risks and hazards may also be caused by the actions and/or negligence of the other participants in the program, others, or may be the result of accidents.
  3. You understand that risks and dangers associated with travel, all workshop activities exist, and you assume all responsibility for any losses and/or damages, caused in whole or in part by the negligence or other conduct of Red Van Studio Inc.,  its agents, partners, affiliates, or representatives, or by any other person.

You are responsible for adhering to the rules and laws of the area, region, and country while as a member of the workshop or traveling with Red Van Studio Inc. or participating in activities arranged by Red Van Studio Inc. or any of its agents or partners.

The rights and privacy of fellow workshop participants must be respected while at the workshop. We reserve the right to disqualify you before or during any program if we judge your participation may compromise the safety or comfort of others.

By reserving your place in the program, you affirm that you understand and agree to these Terms and Conditions and Waiver and Release of Liability.